办公软件熟练使用,有大型外企公司总助经验者优先考虑
Main Purpose of the Job主要岗位目标
Provide secretarial support services to Directors and co-operates with each department’s operation under the direction of Directors, work as internal communication bridge to maintain teamwork and promote harmonious relationships in the work environment.
向董事提供秘书支持服务,并在其指导下与各部门进行合作,作为内部沟通桥梁,维系团队合作关系,促进和谐的工作关系。
Job Description (Key Responsibilities) 岗位描述(主要职责)
- Assist Directora to complete project bidding and project contract billing management.
协助董事完成工程项目投标及项目合同账单管理。
- Extensive diary management for the Directors including acting as “gatekeeper”;
董事日程安排管理
- Support Directors in email filtration & calendar update, compose daily agenda, meeting schedule as well as travel itinerary
协助董事过滤电邮,更新日程表,编排每日议程,会议日程及旅行行程
- Regular liaison with the Directors on diary movements and key factors relating to the Consulting business, especially in prolonged absences;
定期与董事就行程安排和与咨询业务相关的关键事项进行联络沟通,特别是长期外出期间
- To manage the Directors’ personal and confidential matters
处理董事的私人事宜和机密事宜
- Confidential and personal correspondence for the Directors
处理董事的机密信函和私人信函
- Partner’s filing;
合作关系备案
- Forestall brief and prepare for Directors all appointments
为董事的商务会面做准备安排
- Coordinate with corporate or other locations in high level visitors’ arrangement
与公司和其他区域办公室协调高层的访客安排
- Maintain an effective filing system for relative documents
对相关文件及时进行归档整理
Job Requirements & Person Specification (Qualifications, Experience, Skills & Behaviours)
岗位及个人要求(资质,经验,技能及习惯)
- High sensitivity to numbers, and be skilled at using office tools such as Excel / word / PPT
对数字敏感度高, 能熟练使用Excel/Word/PPT等办公工具
- 3+ years relevant experiences
3年以上相关工作经验
- Pro-active approach - able to identify areas of need
积极主动,能识别各种需求
- A flexible attitude - able to respond to the needs of the business
灵活的态度,能应对公司业务的各项需求
- Able to multitask and manage priorities
能胜任多项工作任务安排,并分清轻重缓急
- Excellent organizational skills and attention to detail
优秀的组织能力,关注细节
- Good English communication, both spoken and written
优秀的英语沟通能力,书写和听说